We provide City departments with a centralized source for pricing, quotations, order placement, vendor contact, and general purchasing functions. Our team ensures cost-effective purchases from the most qualified vendors, saving departments time and resources.
Become a Vendor
Interested in doing business with the City of Greeley? Here's how:
- Complete the Vendor Application: New Vendor Application
- Submit the Application:
- Drop-off or mail :
City of Greeley, Purchasing Division
1100 10th Street, Greeley, CO 80631
How We Buy
- Small Purchases ($10K–$100K): Departments obtain 3 written quotes via email.
- Formal Procurements ($100K+): Managed by the Procurement Department. These are posted on the Rocky Mountain E-Purchasing System (RMEPS) - Bidnet Direct.
- The formal procurement process may be waived if the purchase qualifies as a sole source, procurement to meet existing needs, very specialized or confidential services, or emergency purchases.
We collaborate with multiple procurement consortiums to achieve better pricing and terms. The City of Greeley participates in the National Institute of Government Purchasing (NIGP), the Rocky Mountain Governmental Purchasing Association (RMGPA), the Multiple Assembly of Procurement Officials (MAPO), among others.
The Bidding Process
Purchases over $100,000 require a formal bidding process. Formal solicitations, including Invitations to Bid, Requests for Proposals, and Statements of Qualification, are publicly advertised on RMEPS. Vendors are encouraged to register for free on this platform to access bid opportunities across the region.
City of Greeley Formal Procurements are advertised on RMEPS, as well as the City of Greeley website. However, interested suppliers must respond using RMEPS within the specified time to be considered for an award.
Please Note: We cannot ensure the accuracy or completeness of information provided by private plan rooms. Please use Rocky Mountain E-Purchasing as your only source.
How to Register for RMEPS
- Visit RMEPS.
- Click on “Vendor Registration” in the upper right corner.
- Complete your registration.
If you are currently registered as a vendor on this system with another participating local agency, there is no need to register again. If help is needed with registration, please call Bidnet support at 1-800-835-4603.
Selection Process
- Responses to formal solicitations are opened and read publicly at the time and place designated in the solicitation documents.
- A committee will evaluate submissions based on the criteria outlined in the solicitation documents.
- The City of Greeley checks SAM (The System for Award Management) to ensure suppliers for contracts of $25,000 or more are registered and in good standing before proceeding.
- Procurement staff will award a contract and issue a purchase order to the most responsible and responsive bidders.
We encourage local suppliers to participate. If all criteria (price, quality, and specifications) are equal, preference is given to vendors within Greeley city limits.
Deliveries & Payments
- A Purchase Order (PO) is issued after contract execution.
- Deliver goods/services as outlined in the PO.
- Submit invoices with the PO number to Accounts Payable for timely processing.
View Purchase Order Terms and Conditions (updated 12/22)
Ethics & Expectations
Ethical behavior is expected of every vendor doing business with the City of Greeley.
- Vendors must adhere to all Federal, State, and Local procurement laws.
- Gifts to City employees must not exceed $5 (or $20 for shared items). Violations may result in disqualification.
- Consistent poor performance can affect future opportunities.